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Becoming A Volunteer: What You Need to Know
BECOMING A VOLUNTEER
What You Need to Know:
The official Hockey Canada team roster is comprised of the following roles:
Head Coach (1)
Assistant Coaches (2)
Trainer (1)
Team Manager (1)
Below is a summary of what volunteers will require to obtain to qualify for their assigned role.
All new and returning volunteers must first be registered as a volunteer with Hockey Canada for the current season. Visit: http://southendminorhockey.com/page.php?page_id=128271
Failure to complete the mandatory requirements by October 31st will result in delays with completing the official team rosters and registering the team for tournaments.
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REQUIREMENTS
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HEAD & ASSISTANT COACHES (U7+U9) |
(U11+) |
ASSISTANT COACH |
SAFETY TRAINER (U-ALL) |
TEAM MANAGER (U-ALL) |
| Register as a volunteer with HOCKEY CANADA (HRC) portal (via Spordle) |
☑ | ☑ | ☑ | ☑ | ☑ |
| Police Records Check -Vulnerable Sector (PRC-VS) + Online Declaration | ☑ | ☑ | ☑ | ☑ | ☑ |
| Respect In Sport (RIS) - Activity Leaders | ☑ | ☑ | ☑ | ☑ | ☑ |
| Gender Identity Online training | ☑ | ☑ | ☑ | ☑ | ☑ |
| Rowan's Law Acknowledgement | ☑ | ☑ | ☑ | ☑ | ☑ |
| Hockey Canada Coach 1 (on-line course) - must be completed before Coach 1 in-class course | ☑ | ||||
| Hockey Canada Coach 1 - U7 (on-line module specifically for coaches coaching U7) | ☑ | ||||
| Coach 1 (1 day in-class clinic) |
☑ | ||||
| Hockey Canada Coach 2 (online course) - must be completed before Coach 2 in-class course | ☑ | At least one assistant coach per team* | |||
| Coach 2 (1 day in-class/on-ice clinic) |
☑ | At least one assistant coach per team* | |||
| Hockey Canada Coach 2 - U11 (online module specifically for coaches coaching U11) |
☑ U11 Only |
☑ U11 Only |
*Note: To comply with the requirement that a qualified NCCP Coach 2 be present on the bench for all House League, Exhibition, and Tournament games, each team must include at least two bench staff who have completed Coach 2 training. This ensures that if the Head Coach is unavailable, a properly qualified alternate is available to fulfill the role and maintain compliance.
Complete Bench staff details can be found on the Hockey Eastern Ontario website.
Visit https://www.hockeyeasternontario.ca/bench-staff/
What You Need to do:
STEP 1:
Register as a volunteer online with Hockey Canada - Registration Portal. Visit: Hockey Canada Registration Portal. New users will be prompted to create a new Spordle account.
Once registered, contact your convenor to share your intent and desired role.
STEP 2:
Apply online for your VSC - Vulnerable Sector Check (Level 3). Visit: https://olbc.ottawapolice.ca/ where to create a user account and password. Please include the following Volunteer Letter for your application.
New: Upload your electronic VSC report, and complete your online declaration with HEO - Hockey Eastern Ontario by visiting: New Ontario Screening Submission Portal. Note - the association no longer manages VSCs.
Retain the original copy for your files.
Any fees incurred from your VSC process will not be reimbursed by the association.
Note:
All volunteers over the age of 18 years must have a VSC to participate.
Volunteers under the age of 18 years (on-ice helpers) must have a CRC - Criminal Record Check (Level 1) to participate. On-Ice helpers must be at minimum of one age division higher than the team which they are volunteering with and must be at least 14 years of age.
A VSC expires every 3 years and will need to be renewed to continue to volunteer.
Step 3:
Complete the mandatory Gender Identity online course. Visit https://www.hockeyeasternontario.ca/bench-staff/coaches/gender-identity-and-expression-training/ to register.
Upload your completion certificate in your Hockey Canada (Spordle) profile, under the "Documents" tab.
This course is free.
Note:
Coaches must review and discuss the Confidentiality & Dressing Room Policies with players and parents at the start of the season.
Step 4:
Complete the mandatory Respect in Sport – Activity Leader online course. Visit: Respect in Sport
Note:
All volunteers must complete the Respect in Sport - Activity Leader online course even if they have previously completed the Respect in Sports - Parent course. Both courses target different audiences are not interchangeable.
This course has a fee and will be covered by the association. Please retain your proof of payment & course completion and follow the Volunteer Course Reimbursements process (see below).
Step 5:
Complete the appropriate Coaching, Safety Trainer, or On-Ice Helper courses based on volunteer position. See summary table above or visit https://www.hockeyeasternontario.ca/bench-staff/.
Visit https://page.spordle.com/heo/clinics to view online and in-class clinic options and register for the course best suitable to you.
Note: Prior to attending the in-class portion of the Coach 1 or 2 courses, participants must first complete the online Hockey Canada Coach 1 or 2 course.
These courses have fees and will be covered by the association (for those on an official team roster). Please retain your proof of payment & course completion and follow the Volunteer Course Reimbursements process (see below).
On-Ice Helpers:
There are times when young persons (under 18) may want to help a team on the ice. We typically refer to them as On Ice Helpers.
On-Ice Helpers must submit a CRC - Criminal Reference Check. A VSC - Vulnerable Sector Check is not available for individuals younger than 18 years of age.
On-Ice Helpers must be registered as either a Member of a minor hockey association, a junior hockey league, or as an On-Ice official volunteer with Hockey Canada. This ensures that insurance coverage has been secured.
On-Ice Helpers must be at minimum one age division higher than the team which they are volunteering with and at least 14 years of age.
Younger helpers must wear at a minimum:
CSA certified helmet +/- face protection (as required by their level of hockey),
- a neck guard
- hockey skates
- hockey gloves
- The association encourages younger helpers to also wear shin pads and elbow pads for added protection in the event of a fall.
Volunteer Fees - Reimbursements process
Upon successful completion of the required training, you may submit your receipts to our Online Reimbursement Form Please allow up to 30 days to receive your reimbursement cheque.
It is your responsibility to retain all original copies of proof of payment and course completions for your records and future reference.
Questions? Concerns? Contact the Ottawa South Risk & Safety Director at riskandsafety@canterburyhockey.ca.